Microsoft Word - Subjects Checklist.docx From the results screen, click through to the individual records (sometimes it's useful to open each in a new tab and keep the results list open so you don't repeatedly open the same records). Open the Descriptive Data screen to the Subjects field. Choose an Authorized term from the thesaurus or add a corrected term to the thesaurus and update the record. Unassign the term you want to stop using and Update the record.